Privacy Policy for CDMIS
Last Updated: February 11, 2026
At CDMIS (College Database Management & Information System), we are committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our educational management system.
Information We Collect
We collect information you provide directly to us, including:
- Name and contact information
- Email address and phone number
- Educational institution details
- Role and responsibilities at your institution
- Financial capacity information (optional)
- Any other information you choose to provide
How We Use Your Information
We use your information to:
- Provide and operate our college management system
- Process and fulfill your requests for demos and consultations
- Send you information about your account and services
- Respond to your comments and questions
- Send you marketing communications (with your consent)
- Monitor and analyze trends and usage
Protecting Your Data
We implement appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information. Our security infrastructure includes industry-standard encryption, secure servers, and regular security audits.
Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information with:
- Service providers who perform services on our behalf
- Legal authorities when required by law
- Third parties with your explicit consent
Your Rights
You have the right to:
- Access your personal information we hold
- Request correction of inaccurate information
- Request deletion of your information
- Object to processing of your information
- Request restriction of processing
- Data portability (in certain circumstances)
Cookies and Similar Technologies
We use cookies and similar technologies to enhance your experience and analyze usage patterns. You can control cookie settings through your browser preferences.
Data Retention
We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Typically, we retain information for no longer than 5 years after your last interaction with us.
International Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.
Children's Privacy
Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children.
Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy on our website and updating the "Last Updated" date.
Contact Us
If you have questions about this Privacy Policy, please contact us:
- Email: info@gisoftzambia.com
- Phone: +260 965 782 548
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